Secure Printing: Print and Imaging Management

HID Global

Organizations of all sizes today use networked printers, scanners and devices that integrate multiple imaging functions—scanning, printing, copying, communicating—in a single unit, known as multifunction printer (MFP) devices. The increasing sophistication of these devices makes sharing documents—even the most sensitive papers—as easy as pressing the ubiquitous “scan-directly-toemail” button. This sophistication, combined with today’s increased requirements for data confidentiality and regulatory compliance, has made it critical for organizations to put in place policies around use of printers, MFPs and other imaging devices.

In addition, security, cost control and environmental awareness are equally important reasons organizations should embrace printing policies.

This white paper describes the security and management issues around use of printers and imaging devices in an office environment and recommends approaches to addressing these, including use of print management software and a print authentication solution integrating smart cards and readers.

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